In becoming a member of Pembrokeshire Harriers, we will collect certain information about you which will include your name, date of birth, gender, URN (registration number), email address, address, telephone number and details of any coaching or officiating licenses you hold (Athletics Data). We will use your data in some or all of the following ways:

Training and competition entry:

Share data with club coaches or officials to administer training sessions
Share data with club team managers to enter events
Share data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events

Funding and reporting purposes:
Anonymised data shared with a funding partner as condition of grant funding e.g. Local Authority
Anonymised data analysed to monitor club trends

Membership and club management:
Processing of membership forms and payments
Share data with committee members to provide information about club activities, membership renewals or invitation to social events
Publishing of race and competition results
Website management

Marketing and communications (where separate consent is provided):
Sending club newsletter
Sending information about selling club kit, merchandise or fundraising

Data Retention

Pembrokeshire Harriers will only retain your personal data for as long as is necessary for the purpose stated above. Personal data for members who have not renewed their membership will be deleted after a maximum of 3 years.